Documents and File management empowered with workflow engine
Collaborate anytime, anywhere and streamline workflows
Genialcloud Facsys is the Avantune solution for create, archive, store, faxi and share documents and digital assets (eg. video, graphics, design); the integrated workflow tool allows to manage the approval and collaboration processes within the company; thanks to its web interface, it works with any browser, any operating system, and any device. Moreover, thanks to the apps for iOS and Android, it is available in a mobile version. Paper-based systems require a lot of storage space, which leads to an increase in fixed costs in real estate (offices, archives, warehouses). Administrative staff can become very costly in the long term. Genialcloud Facsys can significantly reduce these costs.
Genialcloud Facsys allows the scanning and digital conversion of paper documents, with OCR, ICR, BarCode recognition, bringing efficiency to business processes and improving information security and compatibility with document processes.
Most business processes involve both internal and external communications. Some people create the documents, others review them, approve them, and finally deliver them.
With Genialcloud Facsys it is possible to use validation rules and perform specific actions on documents, such as the acquisition of metadata, classification of documents, and electronic digital signature, with automatic processes.
It is no secret that security is a major challenge for large companies. Genialcloud manages the way of archiving documents, digital signature, time stamping, offline backup of documents, and encryption. Collaborators can know when another shared document has been visited and edited by others, and always have access to the most recent version of the files.
Store, share and collaborate securely
Once in the system, finding what you are looking for is easy and takes just a few clicks. You never have to worry about wasting time looking for files. You can use the search to quickly view the documents you are looking for and filter the results to narrow the field further if necessary.
Once a document is scanned and shared, is still possible to edit it. You can continue collaborating on documents right from your web browser with review comments, annotations, text editors, page-level markup, and more. Plus, with built-in electronic signatures, you can get legally signed forms, contracts, and documents online in seconds.
If you work from home and realize you've left the document you needed lying on your desk, you never have to go back to the office. All your documents will always be available, anywhere, anytime.
Scan directly to the cloud
Make your company more sustainable
Eliminate fax machines
Optimize processes with workflows
• Manage information, metadata, tags, text index, file versions, searches, permits, publication and storage
• Manage files and documents in any format
• Quickly access the most up-to-date versions
• Collaborate and easily share files within and outside your organization without compromising security
• Rely on multi-level security to protect your digital asset
• Track document/file access and modifications from any devices
• Files are automatically synchronized between devices with the most recent version always available
Certify your document integrity and authenticity with digital signatures.
• Increase your information security and the compatibility with your document management processes
• Automatically find and sort your scanned documents by referencing the bar codes, patch codes, text content, and document layout
• Index your documents through key information useful for your next data processing
• Categorize, publish, and share documents according to their metadata Set several tuning parameters for scanning and OCR
Improve your company’s operations, processes and effective document management using workflows.
• Set, create, manage and monitor your business processes
• Web and Email based file approval and rejection processes
• Based on the user(s) decision, files can be moved to different destinations
• Customized web design, accessible from main browsers and devices including mobile
• Can be easily integrated with third-party solutions, has a simple interface where users can set and quickly deploy business processes with minimal technical skills
• Real time monitoring of any workflow process and status through user-friendly dashboards and reports
• Through the combination of few simple predefined and flexible elements, users can easily manage complex operations
• Integrate Facsys Workflow with the Genialcloud Suite and third-party solutions
• Predefined activities and tasks, such as email notifications, user confirmation, and automatic verification of any information from an application
• Independently implement complex modelling of the workflow process
• Audit system available to ensure that your company’s processes meet the legislation requirements
Send fax from a file sharing platformGenialcloud Facsys makes it possible to send documents published in your repository files by fax or email in just a few simple steps.
Genialcloud Facsys includes the following features:
• Ensure compliance with HIPAA regulations
• Active Directory (AD) authentication
• Instant fax status notifications
• Complete audit trail of system and user activities
• Full integration with Microsoft Office Suite
• Fully featured web client
• Automatic route based on workflow, recognized (OCR’d) text, barcode, line routing, DID, DNIS, CSI, ANI, and Caller ID
• Physical and virtual deployment
• Full support for traditional fax line and fax over IP communication
Send fax from a web browserWith Genialcloud Facsys it is possible to fax a document through any web browser. The following connectors are available:
Connect with the telephone channel to send and receive faxes. You can set different channels (analogic, digital, FoIP-Fax over IP).
Connect to integrate FAX and the multi-function printers. A connector includes up to 10 MFP connections per server.
Office 365 Connector
Integrate FAX with the Microsoft Office 365 email cloud provider. Send and receive faxes through an email account configured on Outlook 365.
Send a fax from a mobileAn advantage to using the Genialcloud Facsys SMTP Connector is that Exchange users gain the ability to create fax messages easily without requiring any knowledge of the underlying fax server implementation.
With Genialcloud Facsys users have a powerful fax server engine that allows them to send fax messages directly through Microsoft® Exchange, Outlook, Outlook Express and the most popular email clients.
Users can compose fax messages in the Exchange or Outlook message window, or by using the email application on their mobile device.