Cloud based Self Service Enterprise Document Management on Genialcloud

At a Glance
Benefits
Components
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At a glance

Share information, manage your workflow, collaborate
anytime and anywhere

You can choose and activate the Genialcloud Facsys applications you need paying only for the services you use.
With the Digital asset management applications you can store and manage your company information in any format and in a secure way.
With Facsys Workflow you improve your operations, monitor your processes, and make your business more efficient. Thanks to its user friendly interface you can set and quickly deploy business processes with no need of technical skills.

The Self-Service Cloud Solution for Collaboration, Storage, Workflow and Communication

A full set of independent and Self-Service applications perfectly integrated with each other.
100% Self-Service solution available on Private and Public Cloud, and On Premise.
Our cloud services are delivered through our data centers located in Europe and, thanks to partnerships with the main cloud providers, through specialized data centers located in Canada and worldwide. Facsys, thanks to its web interface, works on any browser, any operating system, and any device. Also, thanks to its iOS and Android apps, it is available on any mobile platform.

Benefits

Cloud application: Innovative Cloud solution deployed with the most recent technology. Accessible from the main browsers and devices including mobile

Self-Service modular platform: A full set of Self-Service modules that can be individually purchased and fully integrated. Login, select the application modules, and start using them.

Flexible configuration settings: Configurations available on Public Cloud, Private Cloud, and On Premise. You can easily switch configurations according to your needs

Content at your fingertips: Get key information with one click. Improve your company’s decision-making process

Enterprise document security: Ensure document integrity and retention to meet your compliance requirements

Paperless office: Save time and money sharing your documents online

Online Fax: Manage all your company’s faxes. Get the powerful functionality of a fax server with no purchasing and maintenance commitment

Optimized processes and workflows: Improve your company’s operations and processes. Implement efficient workflows and effective digital asset managemen

Sharing and Collaboration: A quick and easy way to share and collaborate with no IT involvement

Components

Collaboration
Secure Storage
Scanstation Pro
Worflow
Fax

Collaboration

Facsys Collaboration is your Digital Asset Management application.

Manage, synchronize, and share your company documents and information.

Provides a centralized and shared repository for managing information, metadata, full-text indexes, tags, checkout / checkin, versioning, full search, permission management, publishing and archiving. Local and remote users can easily share content and keep track of document changes.

Manage information, metadata, tags, text index, file versions, search, permits, publication and storage
Manage any files and documents in any format
Quickly access to the most up-to-date version
Collaborate and easily share files within and outside your organization without compromising security
Rely on multi-level security to protect your digital asset
Track document/file access and modifications from any devices
Files are automatically synchronized between devices. The most recent version is always available

Secure Storage

Facsys Secure Storage ensures document integrity and authenticity requirements are met according to your company’s needs and national legislation.

Manage you document storage, offline backup, digital signature, document expiration date, and cryptography
Certify your document integrity and authenticity with the digital signature
Ensure your document’s integrity and security with the with the modern software

Scanstation Pro

Scanstation Pro manages images and metadata acquisition through scanner, filesystems, OCR, and barcode.

It is compatible with most professional scanner drivers, scanners, multifunction printers, copy machines, and fax server.

Give your documents a digital life

Improve your company’s productivity and efficiency by scanning documents with OCR, ICR, and Barcode identification
Increase your information security and the compatibility with your document management processes

Digitalize your paper

Automatically find and sort your scanned documents by referencing the bar codes, patch codes, text content, and document layout
Index your documents through key information useful for your next data processing
Categorize, publish, and share documents according to their metadata
Set several tuning parameters for scanning and OCR

Workflow

Facsys Workflow helps your organization to improve your operations, monitor your processes, and to make your business more efficient

Implement efficient workflows for integrated and effective file management within your organization
Set, create, manage and monitor your business processes
Update all the users about the status of the workflow
Web and Email based file approval and reject process
Based on the user(s) decision, files can be moved to different destinations
Customized Web design, accessible from the main browsers and devices including mobile

Facsys Workflow that can be easily integrated with third-party solutions, has a simple interface where users can set and quickly deploy business processes with no need of technical skills.

Real time monitoring of any workflow process and status, through user-friendly dashboards and reports Through the combination of few simple predefined and flexible elements, users can easily manage complex operations
Integrate Facsys Workflow with Genialcloud Suite and thirdparty solutions
Predefined activities and tasks, such as email notifications, user confirmation, and automatic verification of any information from an application, to meet the most common process management needs
Independently implement complex modelling of the workflow process
Audit system available to ensure that your company’s processes meet the legislation requirements

Fax

Manage all of your incoming and outgoing corporate fax communication

Automate the flow of fax messages directly to mailboxes, network folders, and user’s repository without routing to third-party servers, ensuring the highest level of security for confidential documents.

Enable your organization to be in compliance with HIPAA regulations
Active Directory (AD) authentication
Instant fax status notifications
Complete audit trail of system and user activities
Full integration with Microsft Office Suite
Fully featured web client
Automatic route based on workflow, recognized (OCR’d) text, barcode, line routing, DID, DNIS, CSI, ANI, and Caller ID
Physical and virtual deployment
Full support for traditional fax line and fax over IP communication

Channel Connector Connect with the telephone channel to send and receive faxes.
You can set different channels (analogic, digital, FoIP-Fax over IP).

MFP Connector Connect to integrate FAX and the multi-function printers.
A connector includes up to 10 MFP connections per server.

Office 365 Connector Integrate FAX with the Microsoft Office 365 email cloud provider. Send and receive faxes through an email account configured on Outlook 365.